Once you’ve created your first database, you can create the following database views to view all your items in unique ways. Finally, each item inside a database is its own page, with customizable properties you can set to organize the items in the database. To recap, a database is a collection of pages and a database can be created inside a block or can be entire page itself. Though databases start to creep outside the territory of Beginners Guide, we think a basic understanding of each database view will help you quickly unlock Notion’s potential. Notion is continuing to improve their databases and always adding new features. So if you have a page with a “Date Created” property, you can quickly create a calendar view that displays your items based on the date the item was created. Each view takes the items (pages) inside the database and displays them to you in their specific way based on the customized properties you’ve set per item. For example, you can have a calendar view, list view, board view, gallery view, table view, and a timeline view. You can view these databases in several ways, known specifically as database views. Each page in a database has customizable properties, allowing you to label and contextualize your saved files for viewing in a variety of ways. Every item inside a database is its own editable page, inside which you can store other subpages, and so on. Databases are essentially collections of pages. You can also create something called a database. There are no folders in Notion, so creating pages and subpages is likely the best way to organize all your files, written work, and saved digital tidbits. You can write in a page, upload files, save URLs, create databases, link to other databases, and more. You can insert all sorts of blocks in a page. You can also create a page within a page - formally known as a subpage. You can create pages in a variety of ways in Notion - you can click the + button beside your workspace in the left sidebar or you can click any of the + buttons across all of Notion to quickly create a page, or simply type /new. If the core element of Notion is the block, the next step up is a page. The basic block in Notion has evolved tremendously since Notion’s earliest days and has now unlocked new ways of working with files. You can insert Framer prototypes, a Google Map, and even embed files stored on OneDrive right within a block. Recently, blocks were expanded to allow users to insert Figma files, Google Calendars, and Asana tasks directly in Notion. You can easily embed any type of media such as images, PDFs, or YouTube videos inside of blocks.īlock capabilities are expanding all the time. Little fun fact: Notion will recognize Markdown commands automatically, (although we at The Sweet Setup tend to use other apps for writing. You will quickly see that you can create any kind of written content with blocks. There are roughly 90 potential blocks as of this writing along with 500+ embeddable services, with more being added. The core element of Notion is the block, from which all content springs forth. In this article, we are going to share some common and easy ways to get started and understanding the fundamentals of using the Notion app. If you don’t know where to start, it can be intimidating. The fact I can then share these interfaces with others with a click is what puts it over the top for me.Īs we will discuss, there are many different ways to use Notion. My favorite thing about Notion is how I can use it to create exactly the interface I need for keeping up with important things in my life. Here’s what Matt Birchler, The Sweet Setup contributor and prolific Notion user, loves about it: The blank slate nature of Notion means it can be really easy to start using, but it can also mean users struggle to understand the most effective use cases for such a powerful tool. Power users have become so enamored with Notion that it’s reached Fight Club meme status. Notion is one of the fastest-growing productivity tools in recent memory.
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